Add XDocs Optional Modules only when needed. Therefore, extending the core functions to meet your custom needs.
Content reuse needs are now more complex, and so the content management challenge is more complex. With XDocs Extended Metadata Module you have the power to retrieve and deliver your content with precision.
With XDocs Extended Metadata Module (EM) you can harvest glossary terms from your DITA content straight into XDocs. Then, the EM Thesaurus will organize the terms according to your classification structure.
As a result, you can browse and search through content using terms. You can also associate non DITA files with the terminology.
DITA delivers major localization cost savings. However, the process needs to be fully managed.
XDocs streamlines the process and gives you full flexible control in managing the task files in your project. The diagram below shows a simple workflow. Here, content is authored and then localized into one or more target language. When needed this process is repeated.
The module generates status reports, seamlessly handling content as a project manager moves the content through the steps. Returned content is localized, link-checked, and ready to be published for a global market.
XDocs supports XLIFF. However, XLIFF was designed as a standard format between a TMS and the translator’s Translation Workbench. XLIFF will suppress useful context from the content and is not always the best approach with DITA.
Advanced localization processes set-up by DITA aware LSPs rely on raw DITA exchange. Taking advantage of DITA, they provide in context translation and in context review for the ‘in country’ SMEs. Therefore, leading to more competitive, more qualitative translations and up-to-date translation memories.
XDocs Dynamic Delivery Platform
Bluestream’s DDP lets you deliver DITA content to any device or platform: websites, apps, self-service portals etc. Content for the DDP comes directly from the CCMS and so is always up to date.
The DDP is configurable for a wide range of options. For example, the Knowledge Base Portal shown below. Users can search, browse, find, and share your approved knowledge assets faster and more efficiently.
Alongside DITA, the DDP can also deliver video and audio content. Users can filter content by product, version, user type, and more. This makes your content much more accessible and more valuable to your customers.
The DDP enables agile, responsive delivery of approved content directly from XDocs to any device or platform in any language. Because content comes directly from the CCMS, approved content is immediately published online without risk of corruption. This tight integration means the DDP blends seamlessly with your content creation, review, management, and localization tools.
All Bluestream products require the minimum of support once deployed. Your own IT and web teams can easily configure and customize the DPP.
Branch, Merge and Release Management
All organizations must respond to rapid developments in their industry and to market needs for changing products. Therefore, the demands for up-to-date and accurate documentation have never been greater. XDocs Branch, Merge and Release Management Module gives teams extensive access to, and control over, all versions of content.
Companies have products or services that drive the company in terms of revenue and schedule. The documentation forms part of the product or service. Documentation not delivered on time will impact revenue. Since products have multiple releases, so the documentation must also have multiple releases.
XDocs Branch, Merge and Release Management provides features for documentation teams to manage content in complex content development environments.
Release management in a CCMS concerns how to manage content for different releases of products over time. It focuses on addressing the challenges that arise when managing content. For example, for parallel versions of a product. Here an organization must maintain support and document versions 7.1, 7.2 and 7.3 while also developing content for version 8.0.
Release Management in XDocs provides your team with the freedom to ‘time travel’ in content. This means they can fully access and modify content ‘as of’ any date and time, while maintaining historical integrity. Historical integrity means histories cannot be rewritten; the links at any point in history remaining intact. Additionally, XDocs also allows you to create and apply labels to mark significant points in the content history.
Therefore, you can isolate versions of content at some point in time. You can then register those versions of content on a new branch in the XDocs CCMS.
Using the Branch Copy feature, documentation teams can isolate content. Versions of content can then be developed in isolation. Later the content can be merged or consolidated from branch to branch as desired.
Branch Copy provides options to isolate and relocate content as groups of files or as individually, manually selected files. Options include branching an entire file set as defined in a project and for branching an entire folder of files. You can also branch one or more individual files as selected in the Branch Copy UI or Browse UI.
The Branch Copy feature produces reports on the differences in content on branches. It then allows the merging, or consolidation, of branches in either direction. The report provides mechanisms that allow you to perform the following actions at the time of the Branch copy:
- Fix link errors
- Modify merged and other XML
- Skip existing, identical content
Machine Industry (MI) Module
The disconnect between technical documentation and parts databases impacts the efficiency of author teams. However, content is often created and updated through systems and processes entirely separated from parts databases. When labor intensive manual entry of parts information is required, the outcome is inconsistency, errors, and update issues.
XDocs MI Module provides a parts-aware platform to manage and simplify the importing of parts information into documentation.
- Capture CAD and BOM data from any source including ERP and PLM systems.
- Automatically combine and link data, improving authoring and the creation of documents including:
- Illustrated Parts Catalogues.
- Installation Guides.
- Troubleshooting Manuals.
- Reuse graphics and BOM assemblies.
- Deliver content through the Bluestream DPP to Knowledge Bases, Portals, third party IPC, PDFs etc.
- Ingest BOM data and diagrams from PLM, ERP and Vendors.
- Structure data into parts database while removing all duplicate entries.
- Ensure data consistency and integrity.
- Automate linking between diagrams and parts tables.
- Scalable to many thousands of assemblies.
- Search and lookup of assemblies.
- Improve and augment imported parts info, for example hotspots.
- Provide access to parts data when authoring.
- Access to parts metadata when tagging topics.
- Generate IPC and IETM.
These optional modules make XDocs the most flexible CCMS.